Event Center Terms & Conditions

Setup Checklist

• To unlock the venue doors, look in the window seal (could be any) for the black Allen wrench & insert it into the hole on the black bar on the door.

Cleaning Checklist

• Renter to ensure floors have been vacuumed or swept and mopped as needed. You can find the Dyson vacuum in the kitchen and broom with dustpan in the closet across from the restrooms.
• Renter to ensure all tables & chairs have been wiped down if needed. Be sure any chairs, tables or furnishings that were moved have been put back where they belong. You can leave up tables & chairs for the next renters. DO NOT BREAK DOWN TABLES AND CHAIRS.
• Renter to ensure trash is picked up and thrown away (including restrooms). All trash is to be thrown in the green dumpster located in back parking lot of venue. No trash cans are to be left full. When replacing trash bags into the trash cans, double bag them for any leaks. Replace all trash cans with the right size trash bags. Trash bags can be found in the kitchen under the sink or in the cleaning closet across from the restrooms.
• Renter is to wipe down bathroom counters and make sure all toilets have been flushed.
• Renter to ensure any dishes/utensils used are washed, dried, and put away. No food or beverages are to be left in the refrigerator.
• Renter to ensure all articles not belonging to the venue have NOT been left behind. We are NOT responsible for lost items for renters or guest.
• Renter to ensure all rooms are closed properly (lights are off and doors are locked).
• Renter to ensure all blinds in the windows and in the doors are not broken or torn. You will be responsible for any damages. If you notice any damages, contact Misty at Town of Duncan with a picture and text.
• If Renter uses the projector: No one is to yank or pull on the projector screen. Renter is to ONLY use the remote control for the projector. If you have any issues with the projector not working you must call Misty immediately. Renter must be trained on how to use the projector before event. Renter will be responsible for any damages to the projector.
• If Renter uses the surround sound system during an event, you must be shown how to use it and how to connect it to Bluetooth on your phone. Renter will be responsible for any damages.

Lockup Checklist

• Renter to ensure all rooms and building exits have been locked.
• Renter to ensure all lights in building are turned off.
• Renter to put the Allen wrench back in the window seal, and BEFORE leaving Renter will triple-check that all doors are locked.

Alcoholic Beverage Policy

• Beer and wine may be served at your event but NO liquor can be served at your event or consumed inside or outside of the Venue.
• Duncan Event Center (DEC) will NOT provide the beer and wine for the event nor will DEC serve beer and wine at the event.
• If beer and wine is served at the event, the RENTER is responsible for providing someone to serve the beer and wine and the RENTER is responsible for assuring all laws regarding alcoholic beverages are observed and will not permit any violations of law concerning drugs and alcohol. We do not provide wine or beer cups/glasses or corkscrews.
• RENTER shall ensure that alcohol is not served to anyone under the age of 21.
• RENTER shall not allow any persons impaired or under the influence of alcohol to operate any motor vehicles.
• RENTER agrees that NO alcoholic beverages will be sold at the Venue.
• RENTER will be responsible to ensure that no obviously intoxicated persons are served alcoholic beverages.
• RENTER agrees to indemnify and hold Duncan Event center and its employees and staff harmless from any and all liability damages, costs, expenses, and attorney fees resulting from the violation of any of the above requirements of resulting from the consumption of alcoholic beverages on the Venue.
• If beer and wine is served or consumed at your event DEC will require a Duncan police officer to be present at the event until it is OVER. DEC will arrange for the police officer for the rate of $45.00 per hour. The fee will be added to your final invoice. If event has more than 100 guests, you will need to hire an additional police officer.

Damage Policy & Other Information

• NOTHING can be hung on the walls or soundproof panels in the venue. This includes but is not limited to tape, push pins, hanging hooks, Velcro, etc. If any damages are done to the walls, you will be held responsible for any costs or fees associated with the necessary repairs.
• No fish cooking allowed inside the venue.
• No fry cooking inside the venue.
• Town of Duncan does not supply cooking utensils, napkins, plates, etc.
• Be sure when booking the venue to allow yourself enough time to set up for your event, your event time, and clean up time.

Print these Event Center Terms & Conditions for your records